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THE LEONARD LAITY STOATE CHARITABLE
TRUST |
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How to Apply - and Application Process |
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• Home Page • About Us • Grant Criteria • How to Apply • Links • Send Email • |
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How
to Apply There is no special
application form, but applications should be in writing; neither telephone
nor e-mail applications will be entertained.
• the project cost or budget. If a project is being carried out in
discrete phases, then it is perfectly permissible to apply for a specific
phase. In this event a brief outline
of the complete project will be helpful, but the detailed figure work should
apply only to the phase in question. «Total Project Cost» minus «Funds Received or
Pledged» . equals «Current Shortfall» ..
• your registered charity number (unless exempt eg most churches) or, for unregistered organisations, a
copy of your constitution. • An e-mail
address for follow-up correspondence or application acknowledgement would be
helpful (but do not forget to include your postal address as well). Please allow a couple of months for an
acknowledgement. There is no need to
include an SAE (if acknowledgement of your application is required) if an
e-mail address is provided. There is no
need to supply accounts if these are available on the Charity Commission
website. Please note
that we now qualify as a Financial Institution for the purposes of Common
Reporting Standards and are obliged to carry out due diligence to determine
the tax residence of our grant holders, and potentially report this
information to HMRC. Fortunately, UK
registered charities are presumed to be UK tax resident, and that is in
itself sufficient, but non-registered organisations including exempt churches
will need to provide us with a declaration of tax residence for which we will
supply a form at the shortlisting stage. Applications
may be submitted at any time. However,
the bulk of applications of are decided at our half-yearly meetings in April/May
and October/November of each year and thus December / January / February and
June / July / August are probably the best times to apply. Applications should be sent to: The
Secretary Leonard
Laity Stoate Charitable Trust TA4
4JR |
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Subsequent
Communications Whilst we do
insist that initial applications be submitted in writing, please use email
for subsequent communications if at all possible. Consideration
of Applications As we receive
on average about one application per day, not every application can be considered
at the meeting itself. In practice,
incoming applications are reviewed about every 6 weeks, and a synopsis
circulated to the trustees, suggesting which ones should be shortlisted for
the next meeting. Allowing a couple of
weeks for responses, shortlisted applicants are then notified of their
status, and normally in the case of a project, asked for a fundraising update
prior to the meeting. The remainder
will be notified that their applications have been rejected. Change
of circumstances It would be a
rare thing if every project proceeded as originally conceived. However we do like to be assured that
project for which funds are requested is essentially the same as the project
eventually undertaken. Changes
typically involve reducing scope to meet funds available or an increase in
budget to carry out the work needed.
Please advise us of any material changes to your project; also if the
project becomes fully funded before our decision, is abandoned or if for any
other reason the application needs to be withdrawn. Update If an update
has been requested, please provide this by the date specified. The amount of change will likely depend on
the time since the original application, but it is useful to see what
progress is being made. If funds are
being raised through local community events it is also useful to know how
much is being raised by this method as well as through grant-giving
bodies. Please ensure that your
updated figures are consistent with any earlier figures supplied. Whilst it can also be useful to know to
whom you have made other applications, not much weight is given to it; please
ensure that for funds raised you include only money actually received or
pledged. Award Allowing time
for the meeting minutes to be circulated and approved, applicants will
normally be notified of the results of the meeting about a week to 10 days
afterwards. Assuming success, if the
award is for a project it will probably be conditional upon and payable when
the remainder of the funds have been raised and the project/work
commences. Payment of unconditional
awards will be spread over the next 6 months to match our anticipated income. Re-applying If rejected,
please do not reapply for at least a year from your previous
application. As grants are normally paid on a one-off basis, successful
beneficiaries should wait a minimum of two years from the date of their
original application (or one year from payment of grant if later) before
reapplying. Even then we cannot guarantee future applications will be
successful. This is simply down to the wealth of good causes in the
area, and we do not want to spread ourselves too thinly. A further application will not be
successful where a beneficiary has failed to provide a report or feedback
following a grant when requested to do so.
Promotional
material Finally,
please note that we do not consent to our contact details being used to
supply newsletters and other promotional material. One newsletter or report to follow up a
grant is fine – in fact we shall usually ask for this – but not on a regular
basis please. |
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